IMA Lincoln Trail Regional Council - Meeting Minutes
July 21, 2001

President Bill Holland called the meeting to order at 10 a.m.

Secretary’s Report: Teresa Hattabaugh
Report from the April 21^st LTRC meeting was submitted and approved as issued.

Treasurer’s Report: Brenda Engel
Treasurer’s Report dated June 30, 2001 was submitted and approved.

Jasper REAP profits were $2,264.19. Motion made & approved to transfer ½ of profits to Evansville.

2001-2002 dues assessments were given out to the Chapters. Due on or before 10/27/01.

Bills presented and approved for payment: $66.26 (Bill Holland for LTRC expense reimbursement); $55.94 (Shane – plaque); $164.75 (Chuck Hartle for April 21^st LTRC expenses); $59.85 (Value Web – 3^rd quarter fees); $108.95 (Teresa Hattabaugh for Value Web initial registration); $1,823.55 (Rudy McCue for New Orleans Hospitality Suite).

2001 Hospitality Suite Summary: Rudy McCue
There were very favorable comments from the other councils who shared our suite this year. LTRC represented 64% of the member attendees in the suite. 39 LTRC members (not including spouses.)

We need to send a thank you to the companies donating prizes – Weaver Popcorn especially.

Any suggestions for next year – send to John Engel.

National VP’s Reports – Julie Kern/Paul Berrier
REAP’s have been affected by the RIF’s at National. Looking at partnering with an outside firm to provide services.

Brian McGuire was appointed Director to the National Board through 2003.

20% of those taking the CMA outside the US.

CMA exam – candidates have 4 years from the time they pass the first part to pass all parts.

A motion to strike/change the by-laws regarding the Ethics Committee was defeated. An alternative to the motion will be presented at the next meeting.

North Central Indiana was listed as one of the chapters giving up their charter, but Julie indicated that they are still viable.

Budget – Budget shows National losing @ $2 million this year, break-even next year.

October 18 – webcast joint meeting with FEI.

Connie & Brian to set up listserve for council presidents & vp’s.

Chapter Presidents need to give to Regional Directors: Strategic Plan, Calendar of Events, Roster of Board.

Regional Directors’ Reports
David Allen
Indianapolis – Final summer planning meeting August 16^th. Strategic plan for 2001-2002 is done. First meeting of year Sept 13 at the E&Y Shared Services Facility, 2 hours of CPE and Kent Benson – former IU Basketball player – motivational speaker at lunch.

Indiana East – August 8^th is final planning meeting. Board is complete. Meetings are almost all complete. Alan Weber is working on website & will be part of LTRC site. 2 new members and 1 additional interested. 2 members will receive 25-year pins this year. Family event – Aug 18^th, Roosters game & Nov 11^th, Colts game.

Michiana – John Engel gave update. Has full board in place, but President Elect may now be questionable due to health conditions. John will assume if needed. Working on website & will be part of the LTRC site. A recent golf outing raised @ $5k for Kiwanis eye disorder charity.

Ft Wayne – No Report.

Northern Kentucky – Debra Morrow gave update. Doing great. Have had 2 planning meetings. Have a full board in place. 3 outings scheduled – Golf in August, Christmas party in December and Argosy in the spring. CMA review course under consideration/development.

South Central Indiana – Teresa Hattabaugh gave update. Almost a full board. Last planning meeting will be Aug 16^th. Working on roster book, and Hospice Fund Raiser Labor Day Weekend. CMA review course has been approved again for this year. Waiting to hear from Frank Minter on presentation of President’s Award.

Evansville – Carole Whitlock gave update. 1^st place Stevenson for 2000-2001 and Bronze on Membership. Poised to continue that again this year. Her goal is to get the President’s Award this year. Also waiting to hear from Frank Minter on presentation of 1^st place award.

Bluegrass – Nancy Fulks gave update. August 21^st is final planning meeting. A couple of open board positions still. Focus will be on involving membership & educational opportunities. Sponsored the XBRL/XML REAP on July 20^th. Will have a joint meeting with IIA in Lexington on Aug 28^th. The board is very enthusiastic.

Martha Orth
Bloomington – Will have 8 hours of CPE in November. 81 members, about 20 are active. They have all meetings on the 3^rd Tuesday of the month, alternating between lunch and dinner. 1 person passed the CMA. The chapter gets a lot of speaker support from IU.

Louisville – Linda Wyatt gave update. Short on Directors for this year. Have speakers lined up through end of year. Will be offering CMA/CFM review course again this year. UPS sponsored it last year – not sure about their sponsorship this year. CFM starts the Saturday after labor day – will cost $200-$250 per participant. 75^th anniversary is in 2003 and already planning!

North Central Indiana – Julie Kern gave update. May meeting was their 40^th Anniversary celebration. Have 2 new members. Have been holding summer planning meetings.

Wabash Valley – Bill contacted. Gung ho for this year. Wants to start a student chapter with Indiana State & St Mary’s of the Woods.

National Committee Reports
Ethics: Paul reported the August 18^th meeting has a full agenda. Several cases to be discussed.

Students: John Engel: Annual Conference will have tracks, one of which will focus on students/education. Targeting 1 or 2 universities to work with on getting student interest up. Expand number in the future.

Finance: Cathy Maness: 3 LTRC people on board of 20.

Member services: Rudy McCue: Trying to simplify competition and add value for chapters that are truly active. Potential funding to chapters to be based on Membership, Certification and MPH’s.

SCMS – Paul Berrier: Meeting in October at Amelia Island Resort.

Ethics – Brian McGuire – Motion defeated (See National VP Report above).

Governance – Brian McGuire – Substantial changes proposed for Board & Committee structures. John, Bob, Chuck & Liv are on committee planning for San Diego conference. There will be 5 tracks – Financial Management (Chuck), Accounting Education and Research (John), Information Management (Liv), Professional Development, and Small Business. The main days will be Sunday, Monday & Tuesday vs. Monday, Tuesday, & Wednesday. Family event will still be Sunday, SCMS still on Monday, and Annual Dinner will be on Tuesday.

1550 in attendance in New Orleans, compared to 1500 in Philadelphia. Hoping for 2000 in San Diego.

IT Committee – Liv Watson. Focusing on working with other committees to deliver services to them. They will send a rep to all other committee meetings, then meet as a group following to see how to best support others. On XBRL/XML front, the United Nations has joined. 18 months ago had 7 companies, now over 150 members. Moving to General Ledger & Transactional level of work. Working with International Accounting Standards Board. Oct 26^th – XBRL training in Michiana. Her e-mail is lwatson@edgar-online.com.

REAP in Lexington: July 20^th – on XBRL. Had 5 in attendance. Ashland provided facility and Bluegrass did the planning, etc. THANKS!

LTRC Committee Reports
Hospitality – John Engel – "We’re moving forward!" Some issues at New Orleans (size & cost of suite) are being looked at for improvements at San Diego. Other 3 councils were favorable & hopefully will join in with us again.

CMS – Only 2 chapters held CMS’ this year – Louisville & Michiana. Focus on the chapters that would benefit the most.

Communications – Newsletter (want to add Chapter calendar of events if chapters give to David, and the 2 National VP’s need to give us an update to include.) Roster Book (Motion made & approved to incur cost of up to $200 for printing. Trying to do for free, but may need some supplies. Electronic versions will be sent if requested) Website (Motion made & approved to bill chapters using the website annually with dues – one year in arrears. Currently, Council & 2 Chapters are on the site, other chapters are linked. 2 more chapters will be on soon, making the cost $290/5 or $58 per year for each of the 4 chapters & the council.)

Student Competition – Issues include: students never heard of IMA; chapter luncheon meetings conflict with student’s schedules & transportation issues; we should go to them vs. them having to come to us; get a student on chapter’s board to take news back to campus; high schools teaching bookkeeping vs. accounting; ask high school teachers to chapter meetings, especially the awards meetings for awareness. Martha to get a list of any chapter in our area that has been chartered as a student chapter & contact them and contact Sharon Lewis for any academic mentors in our area. Need to increase awareness of our competitions (national case study & scholarship, and our board position) on campus. Need to reach professors & academic mentors to reach the students. Focus on non-traditional, smaller schools. Move up our competition next Spring.

Education – Council wide professional development seminar being discussed for the day before our April LTRC meeting. Get names of suggested speakers to Chuck. Julie working on facilities.

Nominating – Open for suggestions & interest for next year’s board. Send e-mail to Paul Berrier.

Other – Indiana Dunes may be turning in their charter. Bill or Brenda to check with Connie to find contact & "recruit" to join our council.

Cathy Maness & John Engel working on the history of LTRC – in words AND pictures!

Rudy will take applications for Financial Executive of the Year, and is looking for committee volunteers.

Next Meeting
October 27, 2001 – Orchard Hills Country Club, Buchanan MI. Directions in newsletter.
8-hour CPE opportunity the day before - Liv Watson on XBRL.

Bill thanked everyone for coming to the meeting, and meeting adjourned at 2:00 p.m.

Members in Attendance